Payslip templates
Your payslip, not our payslip
Every PayrollMaster payslip comes from a template, and there are three ways to get yours: use a built-in classic or modern layout, design your own in the custom builder with a live A4 preview, or send us the payslip you already issue and our team will build it for you.
Why it matters
Why does the payslip layout matter so much?
Because the payslip is the only part of payroll most of your company ever sees. It is the document an employee takes to a bank for a loan, the one an auditor asks for, and the one that decides whether payday ends in a queue outside HR. A payroll system that can only issue its own layout is asking a few hundred people to relearn where their net pay sits.
Three routes
How do I get my own payslip template?
Pick the one that matches how fixed your payslip is. Nothing here is a one-way door — a built-in template can become a custom one later, and a template we build stays editable in your account.
Ready on the first run
Use a built-in template
Two layouts ship with the product — one classic, one modern. Pick one as your organisation’s default, and every payslip in every run follows it without anyone designing anything.
- Classic and modern layouts, available from day one
- Your logo and brand colour applied from your organisation settings
- Set one template as the default for the whole organisation
The custom payslip builder
Design your own
If the built-in layouts are not your payslip, build the one that is. The custom builder is an HTML editor with a live A4 preview, so you are looking at the real page as you edit rather than guessing and printing.
- An HTML editor with a live A4 preview at real page size
- A token palette for company, employee and totals — drop a value in, it fills from the run
- Save it as your default and every subsequent run uses it
Send us the payslip you already use
Have us build it
Some payslips are not a preference. They are fixed by a bank, an auditor, a union agreement, or by fifteen years of employees knowing exactly where to look. Send us that layout and our team will build it as a template on your account.
- Send the payslip you issue today — a PDF, a spreadsheet, or a printed slip
- We build it as a template on your account, using the same builder you can edit later
- It stays yours: the template is editable in your account afterwards, not locked to us
On every slip
What appears on a PayrollMaster payslip?
The design is yours; the figures are the run's. Whichever template produces the slip, it is filled from the payroll run itself — so changing the layout never changes what the numbers say.
The full breakdown
Every earning and every deduction as its own line, so an employee can follow a net figure back to the components that produced it.
Statutory IDs
The identifiers each authority expects on a slip, carried from the employee record rather than typed in per run.
Year-to-date figures
Cumulative earnings and deductions, which is what makes a payslip answerable when someone asks what they have paid so far this year.
A PDF, per employee and per run
One PDF for each payslip, plus a single combined PDF of every slip in the run for whoever needs the whole set.
Delivery
How do the payslips actually go out?
Out of the run, in bulk. You do not assemble anything: approve a run and the payslips for every employee in it exist, in your template, ready to send.
- Email one employee, or an entire run at once, with reporting on what was delivered
- A PDF per payslip, plus one combined PDF of every slip in the run
- Employees pull their own history from a self-service login, so copies are not an HR errand
Questions
Payslip template questions
Can I design my own payslip template?
Yes. PayrollMaster includes a custom payslip builder: an HTML editor with a live A4 preview and a token palette for company, employee and totals. Design the slip, save it as your organisation’s default, and every run from then on produces it. You can keep editing it afterwards.
Will you build my payslip template for me?
Yes. Send us the payslip you issue today — a PDF, a spreadsheet or a printed copy — and our team will build it as a template on your account. It is built in the same custom builder you have access to, so you can edit it yourself later rather than coming back to us for every change.
Do payslips carry my company branding?
Yes. Your logo and brand colour come from your organisation settings and apply to the built-in templates automatically. In the custom builder you control the whole page, so the payslip can match the rest of your company’s documents rather than looking like software output.
How do employees get their payslips?
Two ways, and most companies use both. Email them — one employee, or an entire run in bulk, with reporting on what was delivered. And employees can pull their own from their self-service login, which holds their payslip history as downloadable PDFs.
Start with a built-in template, change it whenever
Run your first payroll on a template that ships with the product, then design your own — or send us the payslip you issue today and we will build it for you.